Personal Data Protection 

Your personal data is important to Abodus Student Living, who run Portland Green Student Village. 

Description of processing

The following is a broad description of the way this organisation/data controller processes personal information. To understand how your own personal information is processed you may need to refer to any personal communications you have received, check any privacy notices the organisation has provided or contact the organisation to ask about your personal circumstances.

Reasons/purposes for processing information

We process personal information to enable us as to carry out property management services; promote and advertise our services; maintain our own accounts and records; and support and manage our employees.

Type/classes of information processed

We process information relevant to the above reasons/purposes. This may include:

  • personal details
  • family details
  • lifestyle and social circumstances
  • employment and education details
  • goods and services
  • financial details
  • all information contained in references

We also process sensitive classes of information that may include:

  • racial or ethnic origin
  • religious or other beliefs
  • trade union membership
  • physical or mental health details

We process personal information about:

  • customers
  • tenants
  • professional advisers and consultants
  • complainants, enquirers
  • suppliers
  • landlords
  • employees

Who the information may be shared with

We sometimes need to share the personal information we process with the individual themself and also with other organisations. Where this is necessary we are required to comply with all aspects of the Data Protection Act (DPA).

What follows is a description of the types of organisations we may need to share some of the personal information with for one or more reasons.

Where necessary or required, we share information with:

  • Business associates
  • Suppliers of goods or services
  • Financial organisations
  • Credit reference agencies
  • Debt collection and tracing agencies
  • Local and central government
  • Police forces
  • Security organisations
  • Current, past and prospective employers
  • Employment and recruitment agencies
  • Educators and examining bodies
  • Other companies in the same group

CCTV for crime prevention

CCTV is used for maintaining the security of property and premises and for
preventing and investigating crime, it may also be used to monitor staff when
carrying out work duties. For these reasons the information processed may include
visual images, personal appearance and behaviours. This information may be about
staff, customers and clients, offenders and suspected offenders, members of the
public and those inside, entering or in the immediate vicinity of the area under
surveillance. Where necessary or required this information is shared with the data
subjects themselves, employees and agents, services providers, police forces,
security organisations and persons making an enquiry.

Transfers

It may sometimes be necessary to transfer personal information overseas. When
this is needed information may be transferred to countries or territories around the
world. Any transfers made will be in full compliance with all aspects of the data
protection act.


Contact details

Portland Green Student Village
Portland Road
Newcastle
NE2 1DT

T 0191 484 0110
E info@pgsv.co.uk